Facility management software
Our facility management software is an easy-to-use, cloud-based computer-aided facility management (CAFM) solution. Access Maintain, powered by Access Workspace, gives you an accurate, real-time overview of all property maintenance work being carried out and the associated cost. Enabling you to reduce admin, manage costs and make speedy fixes.
End-to-end property maintenance software
Access Maintain’s cloud-based facility management software reduces the time spent on the admin tasks associated with property maintenance such as sourcing, approving and booking repair and maintenance jobs as well as tracking invoice payments.
For multi-site operators, having all property maintenance data in one place offers full transparency and visibility across your entire estate. That’s why our computer-aided facilities management software gives you full control of your data and building management processes, helping you make informed decisions for your team.
Features of our property maintenance software
CAFM & mobile optimised
Access Maintain is a computer-aided facilities management solution for simplified property maintenance.
Our software is tailor-made for customers to facilitate mobile job allocation, authorisation, engineer GPS location and mobile job approval and sign off.
Learn more about CAFM Systems and their benefits.
Cost management
Manage all maintenance spend at site level or estate level in real-time, with budgets updated immediately
Contractor management
Manage jobs, approved suppliers, requests and authorisations all in one place.
Certificates, risk and compliance
All contractors’ public liability certificates and equipment certificates are held within the system and available at the touch of a button.
Reporting
A full suite of financial reports, giving full transparency of your spend measured against budget and available in real-time and on any device.
Supply only procurement
- Purchase non-F&B goods, parts and assets
- You’re able to purchase assets and maintain them, all through one automated system
- The system automatically manages warranties and ensures that any call-outs relating to the asset, within the warranty period, are directed to the warranty contractor
Outsourced property maintenance service
- Fully managed property maintenance service
- Access to extensive knowledge and expertise
- Regular reporting and benchmarking, all transparent with a full audit trail
Benefits of our cloud-based facility management software
-
Reduce costs – our property maintenance software clients are able to reduce their maintenance costs by at least 10% by improving processes
-
Increase efficiency – Improve the service performance and value from your supply chain and achieve more first-time fixes from call outs
-
Compliance certificates – All compliance certificates are electronically uploaded by the contractor into the portal and instantly accessible
-
Accountability and visibility – All validity checks of contractor’s insurance cover are fully automated. Full audit trails and asset history, giving a high level of accountability and compliance
-
Performance monitoring – With instant access reports across your entire estate
What our customers say about our property management solution
See our facility management software in action
Related reading
View our resources to support you with facility management
FAQ's for facility management software
What is facility management software?
Facility management software enables businesses to manage building maintenance and repairs from one web-based platform. From booking contractors, monitoring and controlling cost, recording and storing risk and compliance certification to delivering full transparency across multiple sites with real-time reporting, facility management software optimises admin processes and helps reduce costs over time.
What is the best software for maintenance management?
The best software for maintenance management enables business operators to reduce maintenance costs by streamlining administrative processes and increasing efficiency. Many businesses choose cloud-based software for maintenance management which enables users to gain real-time reporting and job management from any device, at any time, across their entire estate.
Online property maintenance management enables businesses to upload pre-approved contractors, saving hours spent on sourcing service providers in the event of urgent work and helps to ensure that you have quality control over which contractors can be used.
One of the benefits of cloud-based software is that all important documentation from contractor insurance certificates, to statutory servicing and testing of assets are stored securely in the cloud, meaning you're prepared for any inspections.
Help decide the best CAFM software for your hospitality business or learn more about how to choose facility management software in our detailed guides.
How much does facility management software cost?
The cost of facility management software depends on a number of variables, including scalability, functionality and support and maintain. We’ve created a detailed guide to take you through the process before detailing the typical cost of facility management software when these factors are taken into consideration.
What is Maintain - Access Group’s Property Maintenance Software?
Maintain is a cloud-based computer-aided facility management (CAFM) comprehensive solution designed to streamline and manage reactive and planned property maintenance. It facilitates the scheduling, tracking, and reporting of maintenance tasks to ensure properties are kept in optimal condition, reduces operating costs and helps control budgets.
Who can benefit from using Maintain?
The software is ideal for property managers, owners, hospitality businesses with multiple properties, or single sites with complex operations, facilities management companies, and any organisation that needs to maintain and manage property assets efficiently.
How does Maintain improve property maintenance management?
You also get a clear view at all times over your costs associated with maintenance and supports your budgeting efforts.
Can I schedule recurring maintenance tasks with Maintain software?
Yes, the software allows you to set up recurring maintenance schedules for tasks that need to be performed regularly, ensuring nothing gets overlooked and properties remain in top condition and compliant.
Is Maintain capable of handling emergency maintenance requests?
Absolutely. The software includes features for logging and prioritising emergency maintenance requests, ensuring urgent issues are addressed promptly to minimise downtime and inconvenience.
Can Maintain be used to manage maintenance budgets and costs?
Maintain also offers the option to set approval limits on spend, so the budget owner stays in control of their costs.
Does the software support mobile access for field staff?
Yes, the software is accessible on mobile devices, enabling field staff and contractors to receive task assignments, update job statuses, and access necessary information from any location.
How does the software ensure statutory compliance with regulations and standards?
The software allows you to store in the cloud all the statutory compliance documents you need to keep handy, in the eventuality of an inspection.
Can I generate reports to analyze maintenance activities and performance?
Yes, the software provides robust reporting tools that allow you to generate detailed reports on various aspects of your maintenance operations, helping you make informed decisions based on data insights.
How can I get started with Access Maintain?
You can get started by contacting us, or you can request a demo. Our team will guide you through the process, from initial assessment to implementation and training.
